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ResearchCommons/Manakin Repository

Frequently Asked Questions

What is the ResearchCommons and why should I put material in the ResearchCommons?

ResearchCommons is an institutional repository; a place to capture the intellectual output of a university, then organize and archive it. The best description comes from Clifford Lynch: "... a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members."

For more in-depth information please visit our Research Commons Scope Statement.

The ResearchCommons is a place to archive your work share it with the world. Materials commonly deposited in the ResearchCommons are technical papers, journal articles (pre-print and post-print), theses and dissertations, datasets, images and other a/v materials.

For an overview of the purpose of a repository like the ResearchCommons please read:Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age by Clifford A. Lynch, Executive Director, Coalition for Networked Information

What is metadata?

Metadata is literally "data about data" Metadata is structured information used to improve the findability of information objects (articles, images, audio or video files, etc.). It embeds critical information from the objects' authors, contributors, subjects, abstracts and/or summary. For more information visit our Metadata Policy.

Do I need to add metadata or will someone add it for me?

During the submission process you must input a minimal level of metadata, the title, author, and year of publication, before you can upload the document. However, you may also request enriched metadata from the Library's Digital Creation Department . Someone will contact you for a consultation concerning the types and level of description you would like added to your documents.

What are communities, sub-communities, and collections?

Communities and Collections are used within the ResearchCommons to makes the repository easily navigable. A community is the highest level of the content hierarchy and typically represents a college or university department. This hierarchy is based on the structure of the university. Example: Department of Physics is a community

A sub-community is the level below the community. Typically it is the name of a faculty member within college or university department. Example: Ken Roemer, Ph.D. is a sub-community.

A collection is a grouping of like materials that reside within a sub-community or a community. Example: Publications or Presentations is a collections.

You do not have to have a sub-community to have a collection

What formats are accepted?

Please visit our Digital Preservation Policy for an in-depth description of recommended formats.

Do I retain copyright or does the university?

Depositing in the ResearchCommons allows you to retain control of your work. You agree to a non-exclusive license, which means you can remove materials anytime you wish; however we ask that a citation be left for future users to find your content. Please review the Removing Repository Materials policy for more details

There is one exception to this statement and that concerns electronic theses and dissertations. As a term of graduation with a Masters or Doctorate, the Office of Graduate Studies mandates that the thesis or dissertation be published electronically. The author has the right to embargo a thesis or dissertation for a maximum of two years. This must be a request from your chair person to the Office of Graduate Studies. At the end of the embargo the work will be available to anyone with internet access.

How do I get permission to submit material to the ResearchCommons?

Send you request to ResearchCommons or through your Liaison Librarian. Someone will contact you to get you started.

How do I login?

Use your UT Arlington NetID and password to access the community or collection assigned to you.

Are items searchable on the internet?

The ResearchCommons is crawled by search engines and will be searchable through the internet. We promote Open Access, i.e. access to material, via the Internet where the material is free for all to read, and to use in various ways. However you may restrict viewing permissions by request.

How do I restrict viewing permissions?

There are two levels of permissions that happen at the community level; either your community is open to anyone with internet access or you can restrict it to campus only, which requires a NetID and password to view.

How long are items preserved?

Items are archived in perpetuity at this time. If you choose to remove an item from the ResearchCommons you may do so, however we request that you leave the citation information. Please read the Removing Repository Materials Policy for more detail.

Who at the university (persons/departments) maintains the ResearchCommons?

This is a joint project with the Library and OIT.

Are workshops available for departments?

Yes, contact your liaison librarian or send a request to ResearchCommons.

May I scan old working papers that I'd like to include in the repository? Is it okay to scan the printed page to a PDF file?

Yes. Scanning printed pages is a good way to create PDF files to include in the repository. There are two ways to scan a page: using OCR (Optical Character Recognition) or scanning the page as an image; either can be saved as a PDF. However, image scans are not full-text searchable in the ResearchCommons.

Can I post a reprint from a journal?

Yes, with the journal publisher's permission.

Can I post related files (sound clips, data sets, etc.) alongside the published article?

Yes, as long as the copyright belongs to you. These can be added as additional bitstreams under the "Edit" mode.

What sort of persistent identifiers does DSpace use?

DSpace uses the Handle System from CNRI to assign and resolve persistent identifiers for each digital item. Handles are URN-compliant identifiers. The Handle resolver is an open-source system used in conjunction with DSpace. The developers chose to use handles instead of persistent URLs to support citations to items in DSpace over very long time spans - longer than we believe the HTTP protocol will last. Handles in DSpace are currently implemented as URLs, but can also be modified to work with future protocols.

Preprints and postprints:

Archiving versions of journal articles:

The terms pre-print and post-print have been used to mean various stages of creation and refinement in the publishing process for scholarly journal articles. The use may vary based on whether the person is an academic or in the publishing field.

For deposit in the UTA Research Commons, these definitions will be used to describe and refer to versions:

Pre-print is the term used for articles that have not passed the refereeing/peer review process.

*Author's version* is used for the final, peer-reviewed article before copy-editing or typesetting

Post-print is used to describe an article in its final form, with revisions having been made but not the publisher-produced PDF.

Published version is the branded, version of record (often a PDF) as it appears in the journal.


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